Annual Meeting of Clubs 2025 (AMC) (previously known as AGM)

Notice of NFYFC Annual Meeting of Clubs 2025

The NFYFC Annual Meeting of Clubs is to be held at on Sunday 13 April 2025 at the The Assembly Rooms, Royal Pump Room Gardens, Dormer Place, Leamington Spa, Warwickshire CV32 5AA. The meeting will commence at 10.30 hrs. The final agenda is below:

Further information will be added to this webpage and the SharePoint folder for the meeting as the meeting date approaches. It is therefore suggested that this page is bookmarked, to access the information easily.

Should you have any questions, please do not hesitate to contact James Eckley at the YFC Centre.

Further detail of the meeting and voters links will be published in due course.

Closer to the meeting date, voter links will be sent by email directly to those entitled to vote:

• Club representation and voting Each YFC club is entitled to two votes—one for the Club Chair and one for the Club Secretary. This list is maintained by each YFC county office. Please check with your county federation office to be sure the Chair and Secretary are marked as ‘voter’ on the YFC SILO system
• County Federation representation and voting Each YFC county federation is entitled to one vote - the County Chair or another named and nominated member of the county executive. County offices to check the County Chair is marked on the YFC SILO system.
• NFYFC Council representation and voting Each member of the NFYFC Council (including the YFC Area/Wales Chairs) is entitled to one vote – the named member of the NFYFC Council representing each county federation and the named Area/Wales Chair. The NFYFC maintains this list.

Notes

Annual General Meeting

Proposers and Seconders of Motions (other than Presentation of the Annual Report and Accounts) and those speaking to Motions are reminded that the following time limits are laid down and will be adhered to:

• Proposers - not to exceed 4 minutes.
• Seconders - not to exceed 2 minutes.
• Those speaking to a Motion - not to exceed 2 minutes.

Extract from the Standing Orders of NFYFC General Meeting

Motions shall be sent to the Executive Council by the date advised by that Council and must be moved by a Young Farmers’ Club, or a County Federation of Young Farmers’ Clubs or the Executive Council of the National Federation. Only those three sectors of the organisation may put forward a Motion and, where a Club sends forward such a Motion, the Club is responsible for finding another Club or a County Federation to act as seconder.

Any member may move, with debate, that the question be now put and, if the Motion be seconded and carried by a majority, the Motion or amendment before the meeting shall, after the Move of the Motion has been offered the right to reply, be at once put.

Sidney Fawcett Trophy

This trophy is awarded to the YFC member (member defined as a member aged 10 to 28 yrs of age) making the greatest contribution to the democratic proceedings of the NFYFC Annual General Meeting. It should be noted that this trophy is not awarded in the same way as a Public Speaking Competition – it is awarded to the member that makes a significant or memorable contribution to the AMC meeting. This could simply be two of three words of humour at just the right moment, or a contribution that significantly turns around a debate. Therefore, the timing stated in the Standing Orders of the AMC (above) are not used to bring a penalty for those that speak for just a few seconds or those that may speak for longer than stated above. In exceptional circumstances (for example, all speakers being over 28 years of age) overage members or speakers from the top table will be considered as recipients for the trophy.